Are you looking for an easier way to manage calendar permissions in Office 365? Well you’re in the right place! We’ve got the low-down on the ins and outs of calendar permissions and how to get the most out of them.
Accessing Calendar permissions
Accessing calendar permissions in Office 365 is easy. You can do it through the Office 365 admin center. First log in with your admin account. Then select the ‘users’ tab on the left-hand side. Once you’re there you can select the user you want to manage and click the ‘permissions’ tab. From there you can select the calendar permissions you want to assign.
| Permission | Description |
|---|---|
| View | Allows the user to view the calendar |
| Edit | Allows the user to edit the calendar |
| Delete | Allows the user to delete the calendar |
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User Groups and Rights
Let’s face it; office politics can be a real pain. Whether it’s convincing your supervisor to let you take an extra lunch break or getting access to the company calendar there’s often a battle to be fought. But as with any fight worth having the stakes are only as high as the cause requires. When it comes to user groups and rights with Office 365 you don’t have to fight for much to get what you need.
The Office 365 calendar is an invaluable resource for everyone on your team. It’s got the details on all your upcoming meetings reports and events as well as all the important contact information you need. Obviously you don’t want just anyone to access your hard earned data and events. That’s where user groups come in.
User Groups basically allow an administrator to group similar users and grant specific permissions to that group. This means the Administrator can assign the same calendar access rights to a select group of users eliminating student the need to one-by-one assign specific rights to each and every user. It’s quick neat and saves heaps of time in the long run.
Next up we have rights and privileges. Now these aren’t limited to singular users they actually apply to the group of users too. Chiefly the rights and privileges of a group refer to their ability to manage and change things related to the calendar. As an Administrator this means you can control who can actually make any changes to it such as adding in new events deleting old events or changing who can view certain calendar items (if it applies).
All in all user groups and rights are essential components of the Office 365 calendar. As Administrator it’s vital to ensure you have the correct set-up for your business needs. Once done it’s just a matter of managing and tweaking the settings and you’ll be able to get back to focusing on what matters- the business at hand.
Setting Share Types
Setting permissions for Calendar events in Office 365 can get confusing fast. It’s no wonder with all the technical mumbo-jumbo and the wide variety of share types available. But don’t stress jammup – we’ve got the low-down on share types to make sure you make the perfect calendar-permissioning choice for your business.
Share types essentially define who can access your content whether it’s a Calendar event chat message or a file stored in the cloud. Oftentimes the type of share you choose depends on the security level you require while still enabling your employees to collaborate effectively. In Office 365 there are three types of sharing you need to know about:
Anonymous Link: Don’t worry; it’s not as creepy as it sounds – this share type allows anyone with the link to gain access to your content without you having to grant them permission. There are two versions of this type of share: a View only link which gives people access to view your content and an Edit link which grants people access to actually edit the content.
Organization Sharing: When you set permission to ‘Organization’ share anyone within your business or organization can access the content. This is great for teams or entire offices who want to view and edit the same content.
Individual Sharing: With this type of sharing you manually assign permission to each person who you want to access the content. With individual sharing you have the flexibility of setting different permission levels for different people; for example someone on your team can have permission to view an event while another person on the team can have permission to edit it.
Now you know the types of share and how they work. So the next time you create a calendar event you’re all set to choose the right permissions depending on who needs to access it!
Troubleshooting
Ah troubleshooting! The bane of IT departments everywhere. Don’t worry we’re here to help you tackle the often tricky process of granting calendar permissions in the Office 365 environment.
The first step is to understand what each type of calendar permission means in Office 365. There are various types of permissions including edit view delete and more and each one grants users a different level of access to the calendar. If a user has edit permission for example they will be able to add and remove events but won’t be able to delete the entire calendar itself.
Once you understand the types of permissions available it’s important to think about who should be granted access to the calendar. Who needs to be able to access the calendar and in what capacity? Once you’ve got that figured out you’ll need to ensure that these users have the appropriate permissions. This may mean granting certain users edit permission for instance and other users view permission.
If users seem to have the incorrect permission levels or aren’t able to access the calendar then it’s time to troubleshoot. To start check out the calendar access control list also known as the ACL. This is a list of who has access to the calendar and what type of permission they have. It may be the case that the users don’t have the correct permission levels listed or that they have been removed from the list entirely.
If this is the case you’ll need to add the users to the list and grant them the appropriate permission levels. If users are granted the incorrect permission levels then it may help to remove them and add them again with the correct levels. It’s also important to check for any blocked users – if a user has been blocked then they won’t be able to access the calendar.
If all else fails you may need to call in a professional or consult with Microsoft technical support.
Once you’ve sorted out the calendar permissions you can return to your regularly scheduled stress-free day…until the next tech problem pops up. Good luck!
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